TrainTraq Course Information Form – Office of Business Affairs

This form is for use by course owners to submit a request to System Training to assist with adding a new course listing to TrainTraq. All forms fields are required unless indicated as optional.

"*" indicates required fields

Phone

This field is for validation purposes and should be left unchanged.

1. Name*

First Last

2. Phone*

3. Email*

Enter Email Confirm Email

4. Course Title*

5. System member*

6. Owning Adloc Number

This number is often the same number as the department’s primary FAMIS account number, an eight-digit number.

7. Owning Adloc Name

Department name

8. Should this course be kept private to Workstation?

Yes

Note: A course should be private only if it is so specific to your workstation's processes that it is unhelpful to anyone outside of your workstation OR when the training course was purchased from a vendor as an individual site license that prevents you from sharing the course Systemwide.

9. Will non-employees need to take this course?

Yes

10. CEU:

If none are approved, enter “0”.

11. CPE:

If none are approved, enter “0”.

12. Course Contact Email for TrainTraq Users*

Enter Email Confirm Email

13. Course Type*

In Classroom (Legacy): This course type is used to designate courses that are presented in a live classroom setting. When an employee completes an In Classroom (Legacy) course, the instructor or other designated processor will upload a batch completion file to add a completion record to the employee’s transcript.

Online External*: This course type is used to designate online courses that are not hosted within TrainTraq. For example, courses that launch directly to an external website where the content is housed. Depending on the actual setup, Online External courses may or may not automatically record completions in TrainTraq. Before you create a new Online External course in the course catalog, it is important to address how course completions will be added to TrainTraq—by manual entry or through TrainTraq’s web service.

Online SCORM*: This course type is used to designate online courses that are SCORM-compliant. Before you create a new online SCORM course in the course catalog, the course must be properly tested in the TrainTraq test environment to ensure that the course is properly communicating with the system.

Other: Any course that would not fit the above descriptions. For example, a retired online course not often used. This is rarely used.

Online courses in TrainTraq are potentially accessible by a wide audience. As a best practice, before adding a new course to TrainTraq, we recommend that you do the following:

Make sure that you have permission to use any text, images, audio, and video content obtained from outside sources.

Obtain approval from the department at your university or agency that has primary responsibility for the subject matter. For example, if you will be adding a course on a safety-related topic, you should obtain approval from your Risk Management/Safety office.

13.1 If you selected Online External, provide the course URL:

14. Survey URL (optional):

15. Course Description*

Please include the following (examples below):

Purpose of course
Target Audience
Contact Information (general phone number, email address, or website)
For Online External Courses: Provide instructions to the user on how to access the course once taken to the external site and when a completion will be recorded on his/her transcript. For example, will a username/password be required? Will a completion be automatically reflected on a transcript, or will it take several days for the completion to be manually entered into TrainTraq?
For In Classroom Courses: Are there any registration instructions?

16. Does this course comply withTexas Education Code § 51.3525?*

I confirm that this course complies with Texas Education Code requirements.

Courses that are not in compliance with Texas Education Code § 51.3525 cannot be added to TrainTraq.

17. Is this course designed or implemented in reference to race, color, ethnicity, gender identity or sexual orientation?*

Yes

17.1 If Yes, was the course developed by an attorney and approved in writing by the institution’s general counsel and the Texas Higher Education Coordinating Board for the sole purpose of ensuring compliance with any applicable court order or state or federal law?*

Yes

Courses that are designed or implemented in reference to race, color, ethnicity, gender identity, or sexual orientation cannot be added to TrainTraq unless they meet the approval requirements outlined in Texas Education Code § 51.3525

18. Course Tags

Categories employees can use to search for your course in TrainTraq. Please check all that apply.